1. Purpose
Euro Digital Systems Limited is committed to conducting business with integrity, transparency and accountability. This Code of Ethics sets out the standards of ethical behaviour expected of all employees, officers, directors, contractors, suppliers and partners. It reflects our commitment to lawful conduct, corporate responsibility and respect for all stakeholders.
2. Scope
This policy applies to:
- All employees, permanent or temporary
- Company officers and directors
- Contractors, consultants and suppliers under contract with Euro Digital Systems Limited
- Any third party representing the company in a professional capacity
It applies to all company operations within the United Kingdom and globally where Euro Digital Systems Limited has a business presence.
3. Principles of Ethical Conduct
3.1 Compliance with Law
All employees and business partners must comply with the laws and regulations of the United Kingdom as well as international laws applicable to our operations. This includes, but is not limited to:
- Employment and labour law
- Health and safety legislation
- Anti-bribery and corruption regulations
- Data protection and privacy laws
3.2 Integrity and Honesty
We expect everyone associated with the company to:
- Act honestly and with integrity in all business dealings
- Avoid conflicts of interest and declare any potential conflicts immediately
- Provide accurate and truthful information in all communications
3.3 Respect and Human Rights
Euro Digital Systems Limited is committed to:
- Respecting the dignity, diversity and rights of all individuals
- Upholding internationally recognised human rights
- Ensuring a safe and inclusive working environment free from harassment, discrimination or exploitation
3.4 Fair Dealing
We require fair and ethical conduct in all business dealings:
- Avoiding unfair business practices such as bribery, fraud or anti-competitive behaviour
- Treating suppliers, partners and customers with fairness and respect
- Ensuring transparency in procurement, contracts and financial reporting
3.5 Confidentiality and Data Protection
All employees and partners must:
- Safeguard confidential and proprietary information
- Comply with the UK Data Protection Act 2018 and the General Data Protection Regulation
- Only use information for legitimate business purposes
3.6 Environmental and Social Responsibility
Euro Digital Systems Limited is committed to:
- Minimising the environmental impact of its operations
- Supporting sustainable business practices
- Contributing positively to the communities in which we operate
4. Responsibilities
Employees must:
- Understand and comply with this Code of Ethics
- Report unethical or illegal conduct immediately
- Participate in ethics and compliance training
Managers and Supervisors must:
- Promote ethical behaviour in their teams
- Respond to reports of unethical conduct promptly and appropriately
- Ensure employees are aware of their rights and responsibilities
Suppliers and Partners are expected to:
- Act in accordance with our ethical standards
- Comply with relevant laws and regulations
- Maintain transparent business practices
5. Reporting and Whistle-blowing
Employees, suppliers and other stakeholders are encouraged to report:
- Violations of laws or regulations
- Breaches of this Code of Ethics
- Any unethical behaviour or conduct that could harm the company or stakeholders
Reports may be made:
- Directly to line management or HR
- Confidentially via the company's whistle-blowing hotline or email
- Anonymously, if preferred, without fear of retaliation
All reports will be investigated fairly and thoroughly. Retaliation against anyone who reports concerns in good faith is strictly prohibited.
6. Consequences of Non-Compliance
Failure to comply with this Code of Ethics may result in:
- Disciplinary action, including termination of employment
- Termination of contracts or partnerships
- Legal action where applicable
7. Policy Governance
| Role | Responsible Person | Department |
|---|---|---|
| Policy Owner | Sam Gorton | Finance |
| Compliance Lead | Gary Hussey | Director |
| Item | Date |
|---|---|
| Effective From | 01/04/2025 |
| Next Review Date | 01/04/2026 |
| Review Cycle | Annually |
